Manual

This guide provides instructions for Readers and Managers on how to retrieve, search, and manage items from the aCabinet Directory. It covers steps for accessing the latest Directory, using tags and search commands for efficient item location, and retrieving and saving items onto smartphones or laptops. Additionally, it offers tips for navigating the Directory and finding saved items using their ID numbers for quick reference.

Readers

This section provides Readers with detailed instructions on how to retrieve and navigate the aCabinet Directory. It explains how to request the latest version of the Directory by email and describes the structure of the Directory, which lists items by ID number, tags, and subject. Readers can use the tag-first sorting system to quickly find related items. The guide also covers how to search within the Directory using either tag-based or full-text searches, making it easier to locate specific items directly from the email body or via smartphone and laptop search functions.

Retrieving the Directory

The Directory displays items in a table by ID numbers, tags and subject. The ID number is in the first (green) column, three tags are in the next three columns and the subject for the item is in the last, right-hand column. (Note - for some items the second or third tag column may be empty). Scrolling through the table can be done quickly because the table is in the email body.

The Directory table is sorted in alphabetical order by the first tag, followed by the next two tags and finally the subject.

All tags used are listed immediately above the table. However tag spellings in the table are necessarily truncated to just 4 characters so that the listings fit in the columns. Thus, for example, "education" would be listed as "educ" in the table. The tags listed above the table are shown spelled fully for reference only, so that users can see the origin of the 4-character listings in the table. Of course the tags may also appear as complete words in the subject column.

Retrieve

To retrieve the latest version of the Directory, address an email to the aCabinet email address, type "Dir" or "Directory" in the subject line and hit return.

Within two minutes, you will receive the Directory in the email body. If the aCabinet account contains more than 200 items, the Directory will be split into multiple emails, with each email containing up to 200 items.

Searching the Directory

Members can readily find items in the Directory by using the tag-first sort logic. If, for example, an item is tagged "educ" in the first tag column, scroll down the table to find an item with "educ" in this column and below it you will find all other "educ" tagged items. Use the second and third columns for "educ" tagged items sorted by other tags.

Alternately, on smartphones use the "Search in mail" command and on a laptop running Gmail use the "Search mail" command at the top of the Gmail screen. (Caution - for searching by tag, remember to use only 4-character searches.) For example, to find items that carry the "viet", "educ" and "rura" tags, type in the "Search in mail" command box "viet educ rura". (Do not separate the search terms by commas.) Hit enter, then open the email message holding those search items and you will see the table with the tag terms highlighted.

You can always search the subject column using full text searches. Thus, you can type in "vietnam" in your smartphone or laptop search box and items that carry "vietnam" in the subject line will be highlighted in the table when you open the email found holding the search term.

Retrieving items from aCabinet

Use either the "Sel" or "Select" command.

Address a new email to the aCabinet account. Then, in the subject line type "Sel" or "Select", add a hyphen (-), then add the ID number of the item you want and hit return. For example: "Sel-153". If you want more than one item, add more items after hyphens, for example thus: "Sel-153-45-56-12". Currently you can only group up to five items you want to retrieve using just one Select command.

Within two minutes you should start to receive emails carrying the items as attachments. The emails will carry the ID number followed by the subject in the subject line.

Saving items onto your smartphone or laptop

  • Open the email carrying the item, then open the attachment (the item).
  • Click the box with an upturned arrow icon at the top right.
  • Scroll down possible saving choices and select "Save to Files".
  • Click "Save" in the top right corner.
  • Your item will now be saved in your default folder by ID number and subject.

Note - if you are using an iPhone and the item you are saving is a photo, after opening the photo hit three dots in the top right. Then select "Share". Then choose "Save to Files" etc.

Finding items saved on your smartphone or laptop

Call up the Directory, scroll-search or use the search commands to find your item or items in the table. Note the ID numbers.

Then open the default directory on your phone or laptop holding the saved items (which are all sorted by ID number in ascending order), perhaps opening a second screen for convenience (on a phone).

Quickly scroll down to find the saved items in the folder, matching the ID numbers with those in the Directory, and open the item(s) for viewing.